ARTICLE IX. NOMINATIONS AND ELECTIONS Section 1. Committee Composition and Term of Office
The Nominating Committee shall consist of 3 members, none of whom are Directors, and all of whom are nominated by the President with the advice and consent of the AGG Board. The Board must vote to approve them. The committee’s primary function shall be to select and nominate candidates. It shall confirm that candidates are willing to stand for election and serve on the Board of Directors. The Nominating Committee shall make its report to the Secretary at least 45 days before the date of the election. The Secretary shall forward, by email or other means, to each Individual Member a list of all candidates at least 30 days before the date of the election. Committee members serve for one year.
Section 2. Nominating Process
The Nominating Committee will name one or more candidates for the open position(s) of Director(s), but not less than the number of open positions. They shall confirm each candidate’s willingness and eligibility to serve if elected. The Nominating Committee shall invite nominations from the floor at the annual meeting.
At a time two months or more in advance of the General Meeting, the names of the nominees, and a statement, for office will be published to the membership by the Nominating Committee through the website of the AGG. From the slate of nominated Directors and from any nomination from the floor, the Membership-at-large will elect the new Directors by voting for a number of Directors equal to or less than the number of Director positions to be filled. The nominees that secure the most votes will fill the open positions.
At the first meeting of the new Board, held immediately following the Annual Meeting, nominations will be taken from among the acting Board Members for the four officer positions: President, Vice-president, Secretary, and Treasurer.
Section 3. Elections
All voting for Directors shall be completed at the Annual Meeting. Members must be in attendance to vote. Nominees, with the exception of severe extenuating circumstances, must be present to be elected. The Board of Directors shall determine prior to such time as the voting is to be held, if the extenuating circumstances are sufficient to warrant possible election without a nominee present.
a) Election to the AGG Board shall be by ballot at the Annual Meeting by the Membership-in-attendance. A plurality vote is required to elect Directors to the Board. If all positions are not filled and there is a tie for the last position/s, a second plurality vote will be held with the remaining nominees.
b) At the annual meeting of the Board of Directors, held just following the annual meeting of the membership, an election of Officers shall be by ballot.